Client money, controlled by design.
Double-entry ledgers for each matter, two-person approval on payments, beneficiary checks and bank reconciliation, with the controls enforced in the database itself.
| Deposit received | +100,000.00 |
| Transfer duty (approved by 2) | −38,000.00 |
| Registration fee (pending) | −1,200.00 |
For finance teams who answer for every cent held in trust.
Trust money kept apart by design
The system will not allow trust and operating funds to mix.
Two people on every payment
The person who asks cannot approve, and the person who approves cannot release.
How every payment is controlled
- 1
Receive
Record money received into the trust bank account, credited to one client's ledger.
- 2
Request
Ask for a payment or transfer, with a reason and a verified beneficiary.
- 3
Approve
A second person approves. Self-approval is refused.
- 4
Reconcile
Match the ledger to the bank statement and see every difference.
Controls enforced at the source
Double-entry ledgers
Every matter has its own.
- Entries that do not balance are rejected
- Append-only: corrections are new entries
- Client, trust and operating accounts kept separate
Dual authorisation
No single point of failure.
- Requester cannot approve
- Approver cannot release
- Beneficiaries verified before payment
Reconciliation
Know it ties out.
- Ledger against bank statement
- Differences surfaced and reviewed
- Last reconciled date always visible
Reports and controls
Spot problems early.
- Overdrawn client ledgers flagged
- Dormant balances flagged
- Export for audit
Works with
Record billable time, turn it into invoices, send them to clients and follow each one to payment.
ExploreA live register of your obligations, daily automated checks and a private channel for concerns.
ExploreA ready plan for every kind of matter: the right steps, the right evidence, the right approvals.
ExploreQuestions
Does THEMIS hold client money?+
No. The ledger is a record-keeping tool. Money stays in your bank accounts and your practice remains responsible for its trust account.
Can an entry be edited?+
No. Entries are append-only. A mistake is corrected with a new entry that shows what changed.
Does it replace our audit?+
No. It supports your trust accounting duties and gives auditors a clean record.
Can invoices be paid from trust?+
Billing can record a payment from trust. Your trust rules about when that is permitted still apply.
A lawyer decides every outcome.
The software proposes and prepares. Professionals review, edit and approve.
See Trust accounting on your own matters.
We will walk you through it with a real transfer, start to finish.