UK Modern Slavery Act transparency statement

This is our first period of operation, and our compliance programme is still being built. This statement has not yet been approved by our board of directors or signed by a director. We are publishing it now as a statement of what we do and what we are still putting in place, and it is not a formal statement under the Act. When the board has approved it, we will say so here with the date, and a director will sign it.

Olympus Group Holdings, Inc. provides THEMIS, practice software for legal professionals, delivered over the internet. We have offices in the United States and the United Kingdom, and in Botswana through Olympus Pay Proprietary Limited. We do not manufacture goods, and our work is mainly software design and development, support and customer onboarding. Our people are our own staff and contractors.

We buy services more than goods. Our main suppliers provide cloud hosting, database and file storage, email delivery, language models, payment processing and identity verification, and they are listed on our Sub-processors page. We also buy professional services, office services and the computers and devices our people use. We expect our exposure to be lower than in industries that make or move goods, but we do not assume that it is nil. The places we think risk is most likely are outsourced services, contract labour, and the manufacture of devices.

We do not accept modern slavery, servitude, forced or compulsory labour, or human trafficking anywhere in our business or in our supply chain. We expect our people, contractors and suppliers to act in line with that, and we will end a relationship with a supplier that we find has been involved.

When we choose a supplier of services, we check who it is and where it operates, and we prefer suppliers that publish their own statements on ethical conduct. We pay our staff and contractors at least what the law of the country they work in requires, and we check that anyone who works for us has the right to work there.

We are building a more formal process, and we have not yet finished it. We intend to ask each supplier above a spend threshold that we will set to confirm in writing that it complies with modern slavery law, and to record the answers. We have not yet done this for every supplier, and we will say in each year's statement how many we have covered.

Anyone, inside or outside the business, can raise a concern about modern slavery connected with us or our suppliers at complaints@olympuspay.co. We read every concern, keep the identity of the person who raised it confidential where they ask us to, and do not penalise anyone for raising a concern in good faith. The Complaints procedure describes how we handle what we receive.

Each year we will review, and say here: how many concerns were raised and how they were resolved; how many suppliers have given a written confirmation; and whether we found any case of modern slavery. We will also say what we plan to do next.

We will brief the people who choose suppliers or manage contractors on the signs of modern slavery and on how to raise a concern, and we will repeat the briefing when someone new takes on that work.

We review this statement at least once a year and when our business or supply chain changes materially. The effective date at the top of this page shows when the current version took effect.